Chapter 16  BSNL Procurement Policy

--->   Procurement is an important activity in BSNL as about 50% of its budget is used for procurement of materials.

--->   CGM Telecom Stores, Calcutta has been entrusted with the procurement of Bty, PP, line material  for some designated Circles:

--->   BSNL management committee may decide to place repeat orders up to 100% of the quantities contained in the running contract with the existing vendors

--->   Managed Service is the practice of transferring day-to-day related management responsibility as a strategic method for improved, effective and efficient operations.-- Using other Service provider‘s telecom towers is the latest trend which falls under managed services.

--->  It has been decided to process the Procurement cases of amount of Rs 2 lakhs and above through e-tendering method.

--->   After bid opening, the evaluation is carried out by a Committee whose Chairman/ Convener is usually from the concerned User group.

--->   Items having longer lead time need to be procured for requirement over a longer time frame whereas items having very short lead time can be procured for commensurately shorter period of requirements.

--->   Planning/ forecast for the next financial year should normally start in September of the preceding year to ensure availability of equipment well in time for the next financial year.

--->   The eligible Micro & Small Enterprises (MSEs) shall be given the Preferences.

--->   Single stage and single envelop bid—Techno commercial and financial bid will be opened on same day , which is on separate day in case of single stage two envelop bid.

--->  Amount quoted in bid , shall be rounded off to two decimal places, in case of unit price and total price differs- unit price shall prevail, in discrepancies between words and figure- words shall prevail.

--->  A Committee for Evaluation of Tender basically comprises of three members representing the Planning/ User,  MM and  Finance Wings -- The Technical Member would be from the concerned User Wing and who would be generally the chairman/ convener and who would have the prime responsibility for preparation of the report.

--->   Working groups-- evaluating complex telecommunication system or those costing more than 100 Crores, it may be necessary to provide the main Committee for Evaluation of Tender with the assistance of the Technical Working Group, Commercial and Finance Working Groups.

 --->  The supplier is required to furnish bank guarantee for an amount equal to 5% of the value of Advance purchase order within two weeks from the date of issue of letter of intent.

--->   The entry of the bank Guarantee in the Register is done in the space allocated to the month and year on which it expires and not the month and year of the issue of the Bank Guarantee

--->   It should be ensured that the Bank Guarantee is not allowed to expire in any circumstances.

--->  GEM Portal –up to 50000 – any supplier, 50000 to 30 lakhs- 3 different manufacturers, above 30 lakhs –reverse auction